Before You Begin

  • The project status must be either Approved or Mod-Approved.
  • Approved projects are read-only and locked by default until a modification is initiated.

Follow the steps below:

Step 1: Initiate a Modification

  1. From the Lab Planning Home page, locate your project.
  2. Click the dropdown menu and select Edit.
  3. From the Manage Project dropdown, select Initiate Modification.

Note: The project must be in Approved or Mod-Approved status to initiate a modification.

Step 2: Select Type of Change

From the Type of Change dropdown, choose one of the following options:

  • Project Modification – Update or revise an existing project. The project status will change to Mod at HQ/Lab.
  • Project Complete – Indicates all deliverables and tasks are completed. The status will change to Completed.
  • Project Discontinued – Indicates the project is being terminated before completion. The status will change to Discontinued.

If you select Complete or Discontinued, an additional field will appear:

  • Project End Date – Manually enter a date or select one using the calendar icon.

Step 3: Provide Justification

  • Rationale for Change – Clearly explain why this change is being made.
  • Description of Change – Provide details about what is being changed or updated in the project.

Step 4: Submit Changes

Click Submit to finalize and send the changes for approval.

What Happens Next

  • The project status updates to Pending Mod Approval.
  • The modification is routed to the EERE Project Lead, Office Admin and Office Director for review and approval.
  • A reviewer may:
    • Approve the modification — the project status becomes Mod-Approved and a new version is created.
    • Cancel the modification — you will receive a notification with instructions to revise and resubmit.

  • All updates and status changes are recorded in the Change History.