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Optics Panel
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This page provides an overview of the different user roles within the EPIC system, including default roles assigned at registration and roles associated with specific functions. It covers all role categories—Default and Office roles , for Technology Office rolesOffices, Servicing Office rolesOffices, and Applicant rolesApplicants. For each role, you’ll find details on how it is assigned, what actions it permits, who it applies to, and whether approval is required. This information helps ensure users understand their access and responsibilities within EPIC.

 

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 Default Roles (internal to EERE only)

Default roles are automatically assigned based on your active directory profile.

Federal Staff

Initial Role:Office Staff (Federal)Assignment:Automatically granted upon first-time registration in EPICDescription:This role is automatically assigned to any federal employee who registers in EPICPermissions:

  • View all announcements (active, closed, and canceled) across EPIC.

  • Access a range of system-generated reports.

  • Note: Editing of announcements is not permitted.

User Type:FederalApprover:Not applicable – Role is assigned automatically.

Contractor Staff

Initial Role:Office Staff (Contractor)Assignment:Must be requested upon first-time registration in EPICDescription:Contractors supporting a technology office must request this role during registrationPermissions:

View (but not edit) announcements specific to the selected technology office.

User Type:ContractorApprover:Office Administrator

Office Specific Roles

Office-specific roles are roles you request during the registration process and align to your job function and office. 

• Technology Office Staff:  typically request the EERE Project Lead Role (federal staff) or Contract Support (contractors).
•  Operations Staff:  typically request a role that aligns with their job title