| Report | Required for... | Frequency | Notes/Examples |
|---|
A. Participants and Collaborating Organizations | ALL awards issued after 03/01/22. For awards issued before 03/01/22 refer to Ts&Cs. | As Specified (A5) | This requirement is included in all FOAs issued after 12/15/21 and the awards issued from those FOAs. Prior to 12/15/21, some FOAs required a Table of Personnel. For older awards, please refer to the award Terms and Conditions to confirm applicability. |
| B. Current and Pending Support | ALL awards issued after 10/01/2021. For awards issued prior to 10/01/21, refer to T&Cs | As Specified (A5) | This requirement is mandatory for all Principal Investigators and senior/key personnel for awards issued after 10/01/21. The requirement has been included in all FOAs since April 2021 and the awards issued from those FOAs. For older awards, please refer to the award Terms and Conditions to confirm applicability. |
| C. Demographic Reporting | ALL | As Specified (A5) | This report is mandatory for Principal Investigators (PI) and Business Contacts of awards made after 03/01/2022. PIs and Business Contacts of awards made prior to 03/01/2022 are encouraged, but not required, to submit demographic reporting. This frequency is automated in the PMC and cannot be changed. |
D. Tangible Personal Property Report – Annual Property Report (SF-428 & SF-428A) | Awards with federally owned property | Yearly (Y) | This report is extremely rare for CMEI awards. Contact the CO with any questions. |
| E. Tangible Personal Property Report – Disposition Request/Report (SF-428 & SF-428C) | ALL | As Specified (A5) | Recipient must use this form to request disposition instructions or to report disposition of federally owned property or equipment acquired with project funds at any time other than award closeout (i.e., at any time throughout the life of the project or after closeout, as long as the federal government retains an interest in the item). |
| F. Uniform Commercial Code (UCC) Financing Statements | Award must meet two conditions: - Total DOE Share > $1M
- For-Profit Recipient or Subrecipient
| As Specified (A5) | Mark “A5” because this report is only applicable if a for-profit recipient or for-profit subrecipient purchases equipment. If/when a for-profit recipient or subrecipient purchases equipment: - Recipient emails CO a draft UCC report from the state in which they will use the equipment
- CO concurs
- Recipient/sub files the report
- Recipient uploads a copy of filed report to the PMC.
- CO approves reimbursement for equipment.
|
| G. Federal Subaward Reporting System (FSRS) | Awards with first tier subrecipients (not vendors) > $30K | As Specified (A5) | The prime recipient is required to file a Federal Funding Accountability and Transparency Act sub-award report by the end of the month following the month in which the Prime Recipient awards any sub-grant greater than or equal to $30,000. |
| H. Annual Incurred Cost Proposal | All recipients with awards reflecting segregated indirect cost billing rates | Y180 | Must be submitted to the cognizant federal agency; not required if indirect billings rates are predetermined or fixed, or the de minimis rate has been elected. The end of the period of the performance, or closure of an award, does not dismiss this reporting requirement. |
| I. DOE For-Profit Compliance Audit | All for-profit recipients | Other (O) | Per 2 CFR 910.501, the threshold for this requirement is $750,000 or more expended during the non-federal entity's fiscal year in DOE awards. The end of the period of the performance, or closure of an award, does not dismiss this reporting requirement. |
| J. Single Audit: Non-Profits, Universities, State, Local and Tribal Governments | Non-Profit, Universities, States, Local Gov’t and Tribal Gov’t recipients | Other (O) | Per 2 CFR 200.501, the threshold for this requirement is $750,000 or more expended during the non-federal entity’s fiscal year in Federal awards. The end of the period of the performance, or closure of an award, does not dismiss this reporting requirement. |
| K. Other | Use at program discretion | Up to program discretion | If you use this field, provide specific deadlines/descriptions, which will be displayed in the “CMEI Special Instructions” section on page 2 of the FARC. Refer to CMEI Special Instructions for examples and guidance. |