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DESCRIPTION

This article helps you understand and use the Work Breakdown Structure (WBS) to organize and manage your projects effectively within the office's framework. It ensures your projects are aligned, providing a clear, project-focused view that works with your existing budget structures.

pushpin The WBS is a foundational tool that assigns a unique identifier to each project, making it easier to track and manage. This ensures consistency and standardizes how you approach project management.

Frequently Asked Questions

  1. Why is it important to have a unique identifier for each project? 

    A unique identifier ensures consistency in project management. It helps prevent duplication, streamlines tracking, and guarantees that your project aligns with predefined organizational structures, making it easier to manage and report on.

  2. What if I need to change my WBS code after it's been established? 

    While the initial three digits (Program, Activity, Sub-activity) are selected from dropdowns for consistency, the fourth digit allows for free-text entry, offering flexibility in granular categorization. For substantial changes to the initial three digits, you should consult your office's project management guidelines or support team, as these changes might affect project alignment and reporting.

  3. How does the WBS help me with project reporting if it's separate from the budget? 

    The WBS provides a project-centric view that complements the budget-centric view. This means you can generate detailed project management reports without needing to alter your financial system. This dual perspective gives office administrators comprehensive insights for better decision-making.

  4. Can I use the WBS to manage all types of projects in the same way? 

    While the WBS is broadly applicable, its implementation can vary. For Financial Assistance projects, you directly assign WBS definitions within the system. However, for Laboratory Projects, the WBS in PM Bridge is read-only because these values are managed externally in the Laboratory Portfolio (LP) system, ensuring integration with lab-specific data.


 

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