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DESCRIPTION

SPARTA (Staff Planning and Recruitment Tracking Aid) is designed to streamline your staffing and recruitment processes. It helps you manage hiring, track workforce metrics, and make informed decisions using real-time data. This article guides you through the key functionalities of the My Team and My Positions menus and explains how to use them effectively.

pushpin All Staffing Actions start from My Team. The options you see and the access you have within SPARTA depend on your assigned role.

My Team

When you select My Team, a submenu appears.

NumberMenu OptionDescription
1View My Positions

View My Positions lists positions in your Office/Pillar that are on the approved staffing plan. You initiate all staffing actions from My Positions. See below for more information about My Positions.

2Work Items Not SubmittedWork Items Not Submitted lists work items you didn’t submit because, for example, required documents weren’t available. An action menu lets you continue or cancel the work item.
3My Active Work ItemsMy Active Work Items lists requests waiting for approval or that WMO is processing. The list includes any request type as well as when an item was created and its status.
4Inactive Work ItemsInactive Work Items lists requests that have been completed, canceled, or placed on hold.
5My TasksYour approval requests and assigned tasks are located in "My Tasks." Opening an approval request from this list is equivalent of using the link provided in the email notification.

My Positions

This page displays all approved positions within your Pillar or Office that are included in the approved staffing plan. Descriptions of page functionality help you understand how to interact with different elements on this page and others.

NumberMenu OptionDescription
1Request a New PositionChoose Request a New Position when you need to request a position that isn’t on the approved staffing plan
2Request Unclassified Detail

Use Request Unclassified Detail when you need someone to handle duties that are not tied to an existing position.

3Position Control NumberThe Position Control Number (PCN) is a unique identifier associated with a CMEI position.
4Initiate Recruit ActionUse Initiate Recruit Action to backfill a vacant position with a federal employee or when an employee goes on a detail.
5Initiate Non-Recruit ActionInitiate Non-Recruit Action covers actions like military orders, career conversions, or changes to a position's title, series, or program office.
6Initiate Request for IncentiveUse Initiate Request for Incentive to create either a Recruitment or a Retention incentive request.

Frequently Asked Questions

  1. Why can't I see all the options in the My Team submenu?
    Your role in SPARTA determines the options you can see and access. If you believe you should have access to more features, contact your system administrator to review your permissions.
  2. How can I find a specific position within My Positions?
    The My Positions page typically includes search and filter functionalities. Look for a search bar or filter options to narrow down the list of positions by criteria such as position title, department, or status.
  3. What does "approved staffing plan" mean in the context of My Positions?
    The approved staffing plan is an official document outlining the authorized number and types of positions for your Pillar/Office. The My Positions page reflects only those positions that are part of this approved plan.
  4. Where can I find real-time data for decision-making, as mentioned in the introduction?
    You can access analytics dashboards and reports through the 'Analytics' menu option for insights into workforce metrics.




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