This quick guide describes how to publish and modify an announcement.

Step-by-step guide - How to Publish

Step 1:

1. From the dashboard, select the Announcement menu and click Announcement Management. 
2. Click on your Announcement Title to open it. 
3. Click on the Announcement Planning tab, then click on Points of Contact page in the left-hand navigation.
4. Ensure all team members appear on this page (exception: Topic Area Leads appear on the Basic Information page so verify their names there). All people listed on this page will have edit rights to the Announcement in Exchange.
5. Click on the Announcement Development tab to continue.
6. If the announcement has topic areas, click on the Topic Area Details page in the left-hand navigation and verify the topic areas meet the requirements below. Use the drop-down arrow to switch between topic areas to verify each.
   1. Topic Area Titles and Topic Area Descriptions must match the approved announcement document exactly.
   2. Confirm Topic Area Leads are accurate. Topic Area Leads listed in EPIC will be granted edit rights in Exchange.
   3. Technology Readiness Levels (TRL): The TRL values can vary across topic areas, however, be aware that if EPIC 
      shows a numerical value for some topic areas and N/A for other topic area(s), Exchange will automatically say 
      TRLs are applicable for all topic areas.
   4. Anticipated Cost Share: Only one (1) cost share option may be selected for each topic area, although cost 
      share requirements can vary by topic area. Note: Offices may choose to select more than one cost share for a 
      topic to generate the announcement document. However, at the time of publication, EPIC should reflect only 
      one cost share selection for each topic area. If the announcement has blended cost share (i.e., 20% and 50%), 
      select the lowest cost share requirement (i.e., 20%), and Applicants will refer to the announcement document 
      to understand the blended cost share requirements. 
   5. Eligible Applicants: Lab eligibility must be the same for all topic areas within an announcement at the time of 
      publication. Note: If eligibility varies among topics, Offices may choose to vary the eligible labs by topic area to 
      generate the announcement document. However, at the time of publication, EPIC should reflect the same 
      eligible applicants for each topic area. Applicants should refer to the announcement document to understand 
      if certain labs are ineligible for some topic areas.
      7. Click on the Submission & Webinar Summary page in the left-hand navigation and verify the following:
      a. Submission Types (e.g., Letter of Intent, Concept Paper, Reply-to-Reviewer Comments) must be the sam
7. Click on the Submission & Webinar Summary page in the left-hand navigation and verify the following:
   1. Submission Types (e.g., Letter of Intent, Concept Paper, Reply-to-Reviewer Comments) must be the same 
      across all topic areas within an announcement.
   2. Announcement Deadlines must be the same for all topic areas within an announcement.
8. Click on each sub-page under Application & Submission Information in the left-hand navigation. No action, but note: 
   1. If Submission file requirements (referred to as Sections in EPIC) for Concept Papers or Full Applications vary by 
      topic area, the requirements will be labeled as “optional” when the data is transferred to Exchange. Applicants 
      should refer to the announcement document for which topic area has the specific requirement.
9. Click on Evaluation & Selection Questions page in the left-hand navigation and verify:
   1. The response to “How will you make comments available to applicants on Full Applications?” must be the same across all topic areas. 
10. The GMS/CS and Contracting Officer (for NOFOs) or the Announcement Manager (for Lab Calls) ensures the following EPIC pages match the approved announcement document. Once this data is pushed to Exchange, it is not editable. 
    • Funding and Award Details page
    • Cost Share Summary page
    • Eligibility Summary page
    • Application & Submission Information Pages (see How to Set up Application Document Requirements for help)
    • Limitations & Other Information page
    • Evaluation & Selection Questions page
    • Review Criteria (all sub-pages)
    • Application Scoring (all sub-pages)
11. If Business Clearance review is applicable to you NOFO, upload the approval (or waived review) to the Document Library. 
    1. Navigate to the Document Library by clicking the Document Library button or Document Library tab. 
    2. Click Add Document to upload the Business Clearance review and approval documentation (or waived review). 
12.  Select the Publish page from the left-hand navigation.

...

Related articles

...

...