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- Business Point of Contact: The Business POC is the individual responsible for the administrative aspects of an application and the resulting award. The Business POC is pre-populated with the Point of Contact from the Letter of Intent (if applicable) but can be edited.
- Technical Point of Contact: The Technical Point of Contact is typically the Principal Investigator associated with the proposed project.
There are three different ways to add a point of contact:
- Option 1 – Select add yourself as the point of contact link to add yourself as the POC. Selecting this option will populate your contact information that currently exists in the EERE Energy Program Information Center.
- Option 2 – Search for existing users. After entering at least 3 letters, the search bar will drop down displaying results of registered users showing their first/last name, email, and organization. You may select from those results and the selected user's information will populate. If any information for that user is missing, you may use Manual Entry to complete the contact information. Note: When searching, please enter at least 3 letters of either the name or the email of the registered user you are searching for (do not include spaces).
- Option 3 – Select Add Unregistered Contact. This option should be used if you want to invite a user who doesn't have an account in the system. This option displays when you search for a user and the user is not in the search results, meaning they do not have an account in the system. After clicking on Add Unregistered Contact, you will then manually enter the person's information.
- After entering user information, click Save, and the Send Invitation link is enabled. Click on Send Invitation. This action sends the individual an email with a link to register in the system and access this application.
- Once a contact is added, this application will now appear on this user's My Application page.
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- The published announcement document will detail any specific cost share requirements.
- The system will calculate the Total Estimated Costs and the Proposed Cost Share Percentage based on the entered Federal Share and Non-Federal Share.
- To submit the Concept Paper, the requested Federal Share must be greater than $0 for each applicable budget period.
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STEP 5: NOFO/NOTA: Concept Paper (CP) - Upload Documents
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There are three sections under which document types will be listed: Required, Conditionally Required, and Optional. Documents listed in the Required section must be uploaded in order to submit the Concept Paper. For each document type, you will see the allowable file types (e.g. PDF, Excel, Word, etc.), any page limits, and if additional documents are allowed. If the Technology Office provided a template for a particular document type, the user can download it and use it to create their document. Documents listed in the Conditionally Required section may be applicable depending on the project. |
- Paper wizard. The applicant may access each of these sections either by the navigation wizard or by the Edit icon at the top of each section summary.
- Prior to submitting, the applicant should enable Show Validation Warnings (left bottom navigation wizard) to ensure all required elements have been completed and any errors have been corrected.
- If there are any validation errors on the application, the applicant will see the Needs Attention status indicator next to the applicable section and an orange text box will appear at the top of applicable sections with the fields that need attention.
- Once all required fields are completed without validation errors, there are 2 confirmation check boxes:
- A check box indicating that the applicant agrees to the terms and conditions as described in the announcement document.
- A checkbox certifying that you are authorized to submit the application on behalf of your organization.
- Checking those boxes enables the Submit button.
- After clicking the Submit button a pop-up confirmation window, titled Submit Concept Paper - Request Received, appears letting the submitter know that their request has been received and is being processed and that they will be notified when their submission request is completed.
A confirmation email is sent to the individual who started the application, the Authorized Organization Representative, the Point of Contact on the application, and the individual who submitted the application.
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STEP 6: NOFO/NOTA: Concept Paper (CP) - Reviewer Comments
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A. Before submitting, you should enable "Show Validation Warnings" in the left bottom navigation wizard. If there are errors, a "Needs Attention" status indicator will appear next to the problematic section, and an orange text box will highlight the fields that need attention.
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